Registrar Management

Office of Registrar

Job Title: Registrar

Qualification: Preferable Masters/ MPhil from HEC recognized university

Work Experience: 12 - 16 years of relevant experience

Job Scope:  Provides leadership and management for the Office of the University Registrar, ensuring that services to the academic units, faculty, students and other stakeholders related to enrollment and academic records are delivered accurately, professionally and in a timely manner

Job Responsibilities:

  • Ensure the integrity and accuracy of academic degrees and certificates conferred by UMT.
  • Develop and monitor the University’s academic calendar.
  • Assist in development of educational policies pertaining to students and academics.
  • Responsible for creating a vision, establishing and maintaining policy, and implementing best practices that enhance customer service, uphold the integrity of academic programs, creates a sustainable method of providing support to a diverse and growing academic community.
  • Support the acquisition, implementation and maximization of systems, tools, and technology designed to secure the university’s preferred enrollment future.
  • Develop and implement departmental strategic plans that utilize technology to improve graduation, retention and degree progression within the student body.
  • Manage the operations of the Office of the Registrar, including course registration, recording grades, certifying student enrollment status, verifying honors and degree fulfillment, managing student records, scheduling courses, updating the course catalog and transcript production.
  • Supervise all procedures related to student records and registration, including maintenance of all current and historical student records and course offerings.
  • Supervise professional staff whose areas of responsibility include student records systems, transcript production, classroom and building scheduling and course registration
  • Ensures compliance with all rules and regulations for enrollment procedures and management as required by HEC, PEC and other local regulatory and accreditation bodies as applicable to the institution.
  • Maintain current knowledge of laws and regulations and university policies; ensure that the Registrar’s office processes meet all applicable requirements; work with assigned staff to implement institutional changes as needed to ensure compliance with existing requirements and to meet changing requirements within established guidelines.
  • Assess students’ requests for add/drop and withdrawal and conduct exit interviews for university withdrawals.
  • Assist newly admitted transfer students in transitioning into the University including basic transfer and articulation information.
  • Approve transfer of major, credit transfer, leave, suspension and dismissal of students.
  • Maintain and publicize the process for students to file for review of grades, attendance and other related grievances.

Core Competencies:

  • Excellent interpersonal, management, communication and customer service skills.
  • Capability for meticulous attention to detail in matters of record accuracy, format and transcript quality.

Technical Competencies:

  • Microsoft Office (Excel, Word)
  • Communication skills: written, oral, presentation and interpersonal
  • Analyzing and interpreting data

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